When I’v searched in the forum, I seem to find a lot of really complex answers to this question that makes me think I’m just completely missing something and this is a dumb question. I’ll ask anyway and thank you for your help and patience.
Why should we add an item record vs. a media record? I’ll give an example.
We get a donation of 3 items. We currently create 1 item record for the entire collection and then 3 item records for each item that was donated. We will do 1 of 2 things with each item: take a photo of it and attach it to the record, or scan it in and if it is textual, OCR it for full text searching. These digital files are then stored as media to each item record. Since media records have their own set of metadata and we are only filling out the item metadata to reflect the physical artifacts (we usually do not write any of the media metadata leaving it blank), could we not just attach each item as media instead to the single item record for the entire collection? I am suggesting writing the item metadata to the media uploads instead of creating a separate item record.
Just curious as to what others do in regards to this and what is considered best practice within Omeka S for long term use. Thank you again!